STANDING RULES


SPOKANE AREA COUNCIL STANDING RULES

Definitions - SAC = Spokane Area Council

     WDC = Western Dance Center

     WDA = Western Dance Association

     NSDC = North Spokane Dance Center

     NSDA = North Spokane Dance Association

     State Federation = Square & Folk Dance Federation of Washington


1.  VISIT SPOKANE

     The Webmaster, or a designated representative, should inform Visit Spokane of
     SAC dance activities in our area each month.


2.  DANCES

A.  Introduction to Square Dancing Dances;

1.  Caller/Cuer Association provides callers,

     2.  NSDA and WDA will provide their halls for introduces in the fall,

     3.  SAC takes care of all other duties such as door, refreshments, kitchen and clean up.

B.  Fifth Saturday Dances - SAC sponsored events;

     1.  SAC provides the caller(s) and cuer(s),

      2.  SAC takes care of all other duties such as door, refreshments, kitchen and clean up,

     3.  Dances will rotate between the WDC and the NSDC.

C.  Footnotes Dance;

     1.  Caller/Cuer Association provides callers and cuers,

     2.  SAC takes care of all other duties such as door, refreshments, kitchen and clean up,

     3.  WDA typically provides the WDC on the Second Friday in February.

D.  Party Dances;

     1.  Sponsored by Caller/Cuer Association and clubs participating in lessons,

     2.  SAC is not responsible.

E.  Dress code for SAC sponsored dances;

     Suggested dress code for ladies is square dance or prairie skirts and for men is long pants and long sleeved shirts.

F.  State Meetings held in the Spokane Council;

1.  Will rotate between the WDC and the NSDC 

2.  The State Meeting Committee Chair shall coordinate Friday and Saturday night dances to be
     sponsored by the organizations normally dancing on those nights.
3.  The Chair will coordinate all weekend activities, such as meals.

G.  Fifth Weekend Dances in Spokane;

1.  The weekend will be jointly hosted by SAC, NSDA, and WDA,

2.  The dances will be at both the NSDC and WDC. The Friday night dance will be at one hall  
     and the Saturday dances will be at the other hall on an alternating basis,

3.  The prices will be similar to other area weekend dances,

4.  All expenses and/or profits will be divided equally among the three (3) sponsoring organizations
     (SAC, WDA and NSDA),

5.  The SAC Treasurer will handle pre-registration, collect all monies, and pay all bills,

6.  Schedule will be: 4 sessions: Friday night (MS with rounds), Saturday morning (round dance workshop/dance)
     and Saturday afternoon (Plus dance with Advanced)and Saturday night (MS with rounds),

7.  The duties will be shared by all three organizations (SAC, WDA, NSDA): Treasurers from the three sponsoring
     organizations will coordinate the door effort. Each organization will oversee cleanup for one of the following:
     Friday evening, Saturday morning & afternoon, and Saturday evening,

8.  A committee, chaired by the SAC Promotion Chairman and including the NSDA and WDA Program Directors,
     will review out of area callers, as well as national callers. The committee will make recommendations
     to the organizations boards for final approval.

9.  Cuers will be local unless caller hired has cuer partner and works out mutually for caller
     and the organizations to use caller’s partner,

10.  Advertising will be done by the SAC Promotion Chairman


3.  ENDORSING PRIVATE ENTERPRISE

The SAC and the State Federation do not endorse any specific enterprise and recommends that the clubs do the same.


4.  FIRST MEETING

A.  At the first SAC general meeting the president will explain the Square & Folk Dance Federation of Washington,
     the Spokane Area Council and the duties of the Club Delegates.

B.  The Recording Secretary shall publish and distribute list of board members, club presidents,
     standing and special committee chairs to the club delegates.


5.  CLUB MEMBERSHIP or RENEWAL FORM

A. ‘Application for New Club Membership or Renewal Forms’ prepared by Clubs, Associations and SAC should be
     typed and include addresses, email and phone numbers of all officers. form and instructions are located on the State  
     federation website under M&I tab.

B.  SAC fees ($7.00) and State Federation fees ($5.00) are payable by May 1st to the SAC treasurer,
     who then forwards membership forms and dues to the State Federation by May 31st.


6.  INDIVIDUAL MEMBERSHIP ROSTER & INSURANCE ROSTER

A.  The club treasurer will complete the Membership Roster form as sent to him/her by the
     State Federation Membership & Insurance Coordinator and return them to the
     State Federation Membership & Insurance Coordinator by May 31st.

B.  Clubs are required to furnish Membership & Insurance Coordinator with club membership and insurance roster
     which should include name, address, email, and telephone number of each club member
     and an indication of each club member who pays insurance through that club.

C.  The Membership & Insurance Coordinator provides an updated club membership list to the SAC Recording Treasurer
     which will be distributed to the clubs presidents.


7.  NEW CLUBS

A.  Any new club joining the SAC shall submit proper ‘Application for New Club Membership or Renewal Form’
     as provided by the State Federation, SAC fees ($7.00), State Federation fees ($5.00) and a copy of their bylaws
     for approval by the Board and Club Delegates.

B.  All clubs, in order to be accepted into the State Federation, must abide by the non-profit
status as written in State Federation bylaws. It shall be stated in their bylaws that the
club is a non-profit organization and non-discriminatory organization.


8.  STATE FOOTNOTES MAGAZINE 

All club reports should be submitted to the SAC Reporter by the twenty-fifth (25th) of the month, not directly to Footnotes.


9.  SPOKANE AREA COUNCIL NEWSLETTER

A.  Information for the SAC Newsletter is due to the Dance Schedule Chairperson by the first (1st) day of the month prior
     to the month of the newsletter. (Example: The February information is due before the 1st of January.)

B.  SAC’s ad sheet is available to all SAC Member-clubs, and ads are due to the Council Ad Coordinator by
     the 1st of the month prior to the month of the newsletter. (Example: The February information is due before the
     1st of January.) Prices for ads are available from the ad coordinator or on the SAC web site.

C.  Dancer related ads will be accepted on a space available, first come, first published basis from a SAC member
     by the first of the month prior to the month of the newsletter.

D.  The newsletter is available by mail for seven dollars ($7.00) per year from the Newsletter Editor. It is also available on
     the area council website - www.SquareDanceSpokane.org.


10.  HALL RESERVATION

A.  Western Dance Center

Requests should be submitted in writing to the WDA Assistant Secretary by the 15th of January for the next year’s
General Meetings, Fifth Saturday Dances and Introduction Dances.

B.  North Spokane Dance Center

Requests should be sent to the NSDA Program Chairperson for the Fifth Saturday Dances and Introduction Dances by the 15th of January for the next dance season.


11.  ROUND DANCE CHAIRPERSON

The SAC President is responsible for advising the State Federation Round Dance
Coordinator, no later than June 30th, the name of the SAC Round Dance Coordinator.


12.  TRAVEL ALLOWANCE

The Heritage Center Representative shall be reimbursed for travel and lodging expenses for State Federation Meetings as approved by the SAC at the same rate as the State Federation allows.


13.  SUPPLIES

Spokane Area Council furnishes its own supplies for SAC dances and meetings and has its own locked cabinets in the Western Dance Center and the North Spokane Dance Center for supplies. There is also an additional storage room,
with filing cabinet, in the attic of the Western Dance Center for other properties of the SAC.


14.  UPDATE BY-LAWS & STANDING RULES

A. The Bylaws and Standing Rules shall be reviewed annually by a committee, the chair to be appointed by the President. 

B.  The SAC Board, and then the general membership, shall approve any recommendation for change.

C.  A copy of the updated Bylaws and Standing Rules shall be given to each Board Member,
     each SAC Member-club and placed on the website.


15.  HALL OF FAME

A.  SAC President will appoint two (2) people as Chairman to the Hall of Fame Committee
     in January and give them the Hall of Fame Committee Book.

B.  SAC President will request from the Spokane Callers & Cuers, WDA and NSDA the names
     of their two (2) representatives to serve on this committee. These names will be given to the President in a sealed  
     envelope by the March General meeting.

C.  The President will then turn over the sealed envelopes to the Chairman of the Hall of Fame Committee
     for them to make contact and begin the selection process.

D.  Hall of Fame Committee shall remain anonymous. Past recipients of the award may be
     called upon to act on an advisory committee.

E.  The Hall of Fame Committee Book will be returned to the SAC President by the end of that calendar year.


16.  GUIDELINES FOR OFFICERS AND STANDING COMMITTEE CHAIRPERSON

A.  Officers and Committee Chairs will review and updated the guidelines for their positions and
     give copies of them to the Recording Secretary at the April Board meeting each year.

B.  The Recording Secretary, the Nominating Committee and the President shall keep copies of guidelines.
     They will also be posted on the web site.

C.  Each Officer and Committee Chairperson shall be provided with a copy of their respective duties.

D.  Each Officer and Committee Chairman shall provide to the Recording Secretary
     and the President a written copy of their report at or before each meeting.


17.  FUNDS PAID

A.  No funds paid for any purchase over ten dollars ($10.00) without a receipt.

B.  No funds paid from door receipts.

C.  Expense vouchers must be submitted for all purchases.

D.  SAC financial books should be audited yearly before the incoming Board takes office.


18.  CALLER’S FEES

SAC pays up to $300 or 50% of the gross - whichever is greater for the SAC evening dance.
SAC pays net proceeds for an afternoon dance. The caller is required to have a current
BMI/ASCAP license. Copies of the contract will be given to the President and Treasurer.


19.  CUER’S FEES

SAC pays up to $100, per session, for cueing. The cuer is required to have a current
BMI/ASCAP license. Copies of the contract will be given to the President and Treasurer.


20.  SEMINAR REGISTRATION

Spokane Area Council will pay a registration fee to the Square and Folk Dance Federation of Washington Leadership Seminar for one (1) couple from each Member-club.


21.  SPOKANE AREA COUNCIL DANCE FEES

Suggested donation for Council dances is six dollars ($6) per person over age eighteen (18),
three dollars ($3) per dancer under age eighteen (18), to a maximum of twenty dollars ($20) per family.






 Spokane Area Council, Spokane, Washington - SpokaneSquares@icloudcom - 509-489-4492