BYLAWS



BYLAWS OF THE SPOKANE AREA COUNCIL

OF THE SQUARE & FOLK DANCE FEDERATION OF WASHINGTON


ARTICLE ONE – NAME

The name of this not for profit organization shall be the Spokane Area Council.

Hereafter referred to as the SAC.

The SAC is a member of the Square & Folk Dance Federation of Washington.

Hereafter referred to as the State Federation.


ARTICLE TWO – PURPOSE – MISSION

1. To promote a spirit of friendship and tolerance among people through dance and fellowship;

2. to assist in the formation and development of square, round and folk dance groups;

3. to represent square, round and folk dancing activities as wholesome and recreational to the highest standard;

4. to promote square, round and folk dancing functions to the general public;

5. to encourage mutual cooperation and the exchange of ideas among all dancers in the SAC;

6. to inform member clubs of SAC activities and events;

7. to provide SAC representation to the State Federation.


ARTICLE THREE – MEMBERSHIP

1. Club membership in the SAC shall be open to all not for profit clubs interested primarily in square, round
     and folk dancing and its related arts without bias or discrimination.

     A. To become a SAC member club:

          (1) the club must meet the requirements for membership as stated in the standing rules,
               and apply to the SAC Board of Directors for a recommendation;

          (2) then the club must be approved by a majority vote at a SAC general meeting;

          (3) if approved, the application shall be sent to the State Federation.  Upon approval by the State Federation
                the club will become a member of the SAC.

     B. Annual dues shall be as stated in the standing rules for the SAC plus any and all fees required by the State Federation.

     C. SAC member club dues shall be paid to the SAC Treasurer by May 1st of each year.
          The Treasurer will then forward appropriate membership forms so that they will be received by the
          State Federation Membership & Insurance Chair no later thanMay 31
st each year.

2. Each member club is entitled to four (4) delegates to vote and to represent them at SAC general and special meetings:

     A. each delegate represents one (1) member club only;

     B. has an alternate in the event they are unable to attend a SAC meeting;

     C. makes a full report of each meeting, to their member club, of SAC activities.

     D. Each delegate submits their member club’s nominees for the Board of Directors, to the Nominating Committee.

     E. Club Delegates can be chairmen or members of any committee.

3. Individual membership is achieved by belonging to a SAC club and paying individual dues to the State Federation.      
     Whenever new members are taken into the club, the information on the new members is to be sent to the
     State Federation Membership & Insurance Chair within ten (10) days, along with the new members State Federation
      dues by the member club treasurer.  No individual membership dues are required by the SAC.

4. State Federation dues for each member club are due by May 31st and are paid directly to the 
     State Federation Membership & Insurance Chair.

5. Failure of a member club to pay dues to the SAC and the State Federation within three (3) months of May 31st 
     will be cause for forfeiture of membership.

6. If a member club fails to meet any of the requirements of membership, forfeiture of membership may be
     acted upon by the SAC Board of Directors.

7. Written notification of any forfeiture will be sent to the member club’s president at least ten (10) days
     prior to the SAC Board of Directors meeting date.


ARTICLE FOUR – OFFICERS

Section 1 – Officers and Duties

The officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the SAC.

1. The President shall:

     A. preside at all meetings of the SAC and the Board of Directors;

     B. appoint chairmen of all standing and special committees, except the Nominating Committee;

     C. by an ex-officio member of all committees, except the Nominating Committee;

     D. be reimbursed for travel and lodging expenses for State Federation meetings as approved by the SAC
           at the same rate as the State Federation allows;

     E. upon completing the term of office, serve the following year as an ex-officio advisor to the SAC Board of Directors.

2. The Vice-President shall:

     A. in the absence or incapacity of the President, perform the duties of that office;

     B. serve on or chair any special committee as designated by the President;

     C. assist the President in coordinating all activities of the SAC;

     D. accept duties as the President designates;

     E. have custody of, and will display the SAC banner at all SAC functions,except Board of Directors meetings;

     F. function as Treasurer in connection with emergency expenditures of money not to exceed
          five hundred dollars ($500.00).

3. The Recording Secretary shall:

     A. keep the minutes of all SAC general meetings, special meetings and all of the Board of Directors meetings;

          (1) general and/or special meetings minutes shall be sent to Board Members, SAC member club presidents,
               named club delegates, standing and special committee chairs.

          (2) only general meeting minutes will be sent to the State Federation President, State Federation Corresponding    
               Secretary and to the Corresponding or Recording Secretaries of each State Federation Area Council;

          (3) board meeting minutes shall be sent to the Board of Directors, standing and special committee chairs.

     B. keep an accurate record of attendance at all meetings;

     C. maintain revised lists of all Board of Directors, SAC member club presidents, SAC member club delegates,
     standing committee chairs and special committee chairs and with copies of these lists sent to all these officials.

4. The Corresponding Secretary shall:

     A. handle all correspondence as directed by the President;

     B. notify the Board of Directors, standing committee chairs and special committee chairs of board meetings,
           indicating date, time and place, at least ten (10) days prior to the meeting date, all notifications to be in writing;

     C. notify the Board of Directors, member club delegates, standing committee chairs and special committee chairs
          of all SAC general and special meetings, indicating date, timeand place, at least ten (10) days prior to
          the meeting date, all notifications to be in writing.

5. The Treasurer shall:

     A. collect and be custodian of all funds of the SAC;

     B. disburse funds when properly approved by the Board, or the SAC, or when authorized by the President
          or in the absence of the President, the Vice-President may authorize the disbursement of funds for emergency    
          expenditures only, not to exceed five hundred dollars ($500.00);

     C. maintain an itemized accounting of all monies received and disbursed;

     D. prepare an annual statement summarizing financial transactions;

     E. ensure the signature cards of the SAC checking and savings accounts bear the signatures
          of the Treasurer, President, Vice-President and Recording Secretary;

     F. be in physical possession of the SAC debit card, checking and savings account books and normally sign all checks;

     G. file state and federal tax forms yearly.

6. The SAC Delegate to the State Federation shall:

     A. represent the SAC at all State Federation meetings;

     B. be empowered to vote on all motions at State Federation meetings but shall not
          obligate the SAC in any matter regarding finances without the approval of the SAC;

     C. make a full report of each State Federation meeting to the SAC;

     D. be reimbursed for travel and lodging expenses as approved by the SAC, for regular State Federation meetings,
          normally held in the fall, winter, spring, and the next fall and for any special State Federation meeting
          at the same rate as the State Federation allows;

     E. if unable to attend any State Federation meeting immediately notify the President so an alternate may be appointed.

7. The Promotion Director shall have the responsibility of promoting and publicizing square, round
     and folk dancing and special events of the SAC.

8. The SAC Nominating Committeeman to the State Federation shall:

     A. attend the fall and winter State Federation meetings;

     B. prepare a slate of candidates for the State Federation Nominating Committee with a written summary
          of each candidate’s qualifications, consent of each candidate is required;

C. be reimbursed by the State Federation for travel and lodging expense at the rate the State Federation allows.

Section 2 – Qualifications, Election and Termination of Officers

1. At the November general meeting the President shall request volunteers to form a Nominating Committee
     of at least three (3) persons to nominate candidates for each office.

2. Each candidate, proposed by the committee, shall have had previous experience in at least two (2)
     of the following positions:

          A. member club officer

          B. member club committee chair person

          C. member club delegate to the SAC

          D. SAC committee chairperson

          E. presidential candidates shall have been a previous SAC Board of Directors member.

3. The Nominating Committee shall present their candidates at the March general meeting.

     A. Club delegates can submit their candidates to the committee at any time.

     B. At the March meeting nominations can be made from the floor.

     C. The Nominating Committee must have the consent of each candidate prior to presenting the slate of nominees.

     D. All nominees must either be in attendance at the March general meeting or have 
          submitted a written notice of acceptance of the candidacy.

4. Officers of the SAC shall be elected to a specific position by the voters at the March general meeting
     for the term of one year or until their successors are elected.  If there is only one candidate for the office
     the written ballot may be dispensed with.

5. No officer shall be eligible to serve more than three (3) consecutive one-year terms in any one capacity.

6. New officers shall assume duties between the order of old and new business at the June meeting of the Board of Directors.

7. Should any elected or appointed officer fail to attend three (3) consecutive Board meetings or
     a majority of SAC general and/or special meetings without reason acceptable to the Board, the tenure of such person
     may be terminated by a majority vote of the Board of Directors or by majority vote at a SAC general or special meeting.


ARTICLE FIVE – MEETINGS

1. General meetings of the SAC shall be held on the second (2nd) Sunday of September, November, January and March
     The May general meeting shall be held on the first (1
stSunday in May. 
     This date may be revised by a majority vote of the SAC.

2. Meetings of the Board of Directors shall be held on the second (2nd) Sunday of August, October, December,
     February, April and June.  The Board may revise this date.

3. The President shall be empowered to call special meetings as may be required on their own volition
     or at the request of a majority of the members of the Board, or at the request of one-fourth (1/4) of the member clubs
     for good and sufficient reason.

4. Any motions at a Board meeting for financial obligations exceeding five hundred dollars ($500.00)
     shall be tabled until the next SAC general or special meeting.

5. A quorum consists of a majority of the number of qualified voters in attendance at any SAC general or special meeting.

6. Members of the SAC Board of Directors, shall be one (1) person entitled to one (1) vote.

7. At the board, general or special meetings each Chairman of Standing and Special Committees 
     shall be one (1) person entitled to one (1) vote.

8. At the general or special meetings each member club is entitled to four (4) delegates;
     each 
delegate entitled to one (1) vote.

9. At the general or special meetings voting shall be done by a show of cards unless a written ballots required. 
     Each Board Member, each Chairman of Standing or Special Committees, and each Club Delegate
     shall receive a voting card when registering prior to the meeting.

10. The President can vote, as any other member of the assembly, when the vote is by ballot.
      In all other cases the President can (but is not obliged to) vote whenever his vote will affect the result -
      that is, he can vote either to break or cause a tie.


ARTICLE SIX – BOARD OF DIRECTORS

1. Consists of the following elected Officers of the SAC:

     A. President,

     B. Vice-President,

     C. Recording Secretary,

     D. Corresponding Secretary,

     E. Treasurer,

     F. SAC Delegate to the State Federation,

     G. Promotion Director,

     H. SAC Nominating Committeeman to the State Federation,

     I. Immediate Past President, as an ex-officio member of the Board

2. One (1) person shall hold each office and be entitled to one (1) vote.  An individual can not hold more than
     one (1) office. A Board Member can not be a club delegate.

3. The President can vote, as any other member of the assembly, when the vote is by ballot.
      In all other cases the President can (but is not obliged to) vote whenever his vote will affect the result –
      that is, he can vote either to break or cause a tie.

4. Individual members are welcome and encouraged to attend SAC general and special meetings but,
      shall not be entitled to vote. They can express their opinions during discussions prior to a vote
     or during Good of the Order at the end of the meeting. If an individual wishes to make a motion they can
     do so through their club delegate.

5. The Board of Directors shall:

     A. screen all club applications for membership;

     B. review business to be brought before the SAC general and special meetings;

     C. be empowered to act on business demanding immediate attention;

     D. be empowered to vote or obligate the SAC for appropriations of money not in excess of
          five hundred dollars ($500.00) for any one project, be required to report in full such disbursements
          at the next SAC general and/or special meeting;

     E. all members of the Board shall be members in good standing of a member club of the SAC.

6. Vacancies occurring on the Board, except the Presidency, shall be filled by presidential appointment.
     The new incumbent to serve out the unexpired term of office until the next election.
     Those appointed shall meet the requirements in Article Four, Section 2, Number 2, of these bylaws.


ARTICLE SEVEN – COMMITTEES

1. The standing committees of the SAC shall be:

     A. Footnotes Reporter,

     B. Round Dance Committeeman,

     C. State Federation Heritage Representative,

     D. Historian,

     E. Dance Schedule Chairperson,

     F. Photographer,

     G. Newsletter Editor,

     H. Calendars Coordinator,

     I. Kitchen Director,

`    J. Advertising Coordinator,

     K. Webmaster.

2. The President shall appoint Chairmen of standing committees.  They shall serve for one year.
    They may be reappointed by the President each year.

3. Special committees may be appointed by the President whenever necessary.  Such a committee will continue to exist
     until the assignment has been completed and the report has been made, 
     or until the committee is dismissed by the President.

4. Club Delegates may serve as chair or members of standing or special committees.

5. Chairmen of Standing and Special Committees of the SAC shall be one (1) person
     and be 
entitled to one (1) vote at the board, general or special meetings.


ARTICLE EIGHT – PARLIAMENTARY AUTHORITY

1. These bylaws shall not conflict with nor supersede the State Federation bylaws or any national, state or local law.

2. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the SAC
     in all cases to which they are applicable and in which they are not inconsistent with these bylaws
     and any special rules of order the SAC may adopt.


ARTICLE NINE – AMENDMENTS TO THE BYLAWS

1. These bylaws may be amended by two-thirds (2/3) vote of those voting at a SAC general or special meeting.

 Spokane Area Council, Spokane, Washington - SpokaneSquares@icloudcom - 509-489-4492